Country: South Africa
Advert Summary:
Clover Kimberley Distribution branch is looking for an Adminstrative Officer to ensure administrative controls within area of responsibility and perform secretarial task to the Distribution Manager. The incumbent is involved in administering and monitoring expenses, performing administrative tasks, and assisting with general departmental needs.
Requirements:
Business English: Fluent
Computer literacy (Intermediate)
Experience required in maintaining a driver reconciliations and General Ledger
Relevant experience in applying job-related concepts, techniques and processes at the required level
Competencies
Proactive and action orientated
Approaches situations with an open mind and solves problems creatively
Clear and sound reasoning ability
Maintains high standards
Collaborate with others to achieve a common objective
Interpersonal effectiveness
Commitment and motivation
Administrative capabilities
Customer orientated
Communicates effectively and efficiently
Ability to plan and organize
Duties and Responsibilities
Perform secretarial tasks as per to the following positions
Distribution Manager
Perform administrative tasks
Responsible for the General Ledger and driver recons
Responsible for administrative controls
Ensure filing, storage, and security of documents
Co-ordinate the repair and maintenance of computer and office equipment
Respond to customer queries
Deal with administrative queries
Reconcile stock and place orders e.g., driver clothing etc
Administer and monitor expenses
Ensure data/transactions are properly recorded and entered the DFSA accounting system
Assist with the annual audit
Maintain financial files and records
Issue, code and authorize purchase orders
Reconcile the accounts payable
Administer accounts and prepare payments
Assist with general departmental needs
Support with ad-hoc requests
Prepare presentations
Arrange functions, meetings, workshops etc
Make flight, travel, and accommodations arrangements (domestic and abroad)
